Seacoast Ski Club

Trip Refund Policy

Revised March 2006

The following is the policy for all refunds resulting from member cancellation of attendance on trips sponsored by the Seacoast Ski Club:

 Note: The Seacoast Ski Club is a nonprofit, member-run organization. It does not insure members participating in club trips against financial or other losses and thus STRONGLY recommends all tripsters on Weeklong trips purchase private trip insurance to protect their trip investment. The trip insurance that tour operators associated with SSC Weeklong trips offer typically provide coverage if you delay or cancel your trip for medical or other personal reasons, for severe weather or missed flights, for medical expense and emergency medical transportation, for lost, stolen or delayed baggage or sports equipment and more.

 A. Definitions:

Weekend Trip: 1-3 nights.

Weeklong Trip: 4 or more nights

Associated Costs (include but are not limited to): payment for uneaten meals, unused lift tickets, empty bus seats, empty hotel beds, name changes on airline tickets, misc. food purchases and other nonrecoverable costs.

 B. Weekend Trip:

 1. The Seacoast Ski Club will make a full refund if trip leader is notified of such cancellation at least 60 days prior to the start of a weekend trip.

 2. If cancellation is received within 60 days of the trip, the Seacoast Ski Club will make a full refund only if the space being vacated is filled and the replacement tripster is current on payment. If the space is not filled, the trip deposit will be forfeited as well as other Associated Costs with the cancellation.

 C. Weeklong Trip:

 1. The Seacoast Ski Club will make a full refund if the trip leader is notified of such cancellation at least 180 days prior to the start of a weeklong trip.

 2. If cancellation is made with fewer than 180 days but more than 90 days, the Seacoast Ski Club will make a full refund only if the space being vacated is filled and the replacement tripster is current on payment. If the space is not filled, only the trip deposit will be forfeited.

 3. If cancellation is made with fewer than 90 days, the Seacoast Ski Club will make a partial refund as follows:

If the space being vacated is filled and the replacement tripster is current on payment, the partial refund will be comprised of the amount the original tripster has deposited toward the trip less any Associated Costs the club cannot recover.

If the space is not filled, the partial refund will be comprised of the amount the tripster has deposited toward the trip less $250 and any Associated Costs the club cannot recover.

 D. Applicable to all trips no matter the duration:

 1. If the trip has been paid for in full, it may be given to another member with no refunds issued. This may only occur with Trip Leader approval, subject to any wait list and subject to any additional costs incurred due to the transfer.

 2. The Board of Directors may issue a full or partial refund based on extenuating circumstances not listed in paragraphs A-D as approved on a case by case basis.

 3. A full refund shall be made to all participants when a trip is canceled by the Board of Directors.

 E. Deposit Information: The deposit for a Weekend trip (1- 3 nights) shall be a minimum of $50. The deposit for a Week long trip (4 or more nights) shall be a minimum of $250. Weekend trips which cost $50 or less shall be paid in full by tripsters when they sign up for the trip.

F. Refunds must be requested in writing either in a letter addressed to the board of directors Seacoast Ski Club, P.O. Box 90, Portsmouth, N.H., 03802-0090, or by e-mail to president@seacoastskiclub.org with a copy to the trip leader.